Berw Ltd is the company limited-by-guarantee (with no share capital) which publishes Planet: the Welsh Internationalist magazine in print and digital formats, free online features on Planet Extra and book titles as Planet Books.
Third party links
How personal data is collected, and the purposes of processing personal data
How to opt out
Third party cookies
Our legal bases for processing personal data
If we are not able to receive and process the required personal data from you, we may not be able to fulfil our contractual obligations to you. For example, it is essential that we have your email address for us to be able to give you access to Planet in digital format.
Our legal bases for processing information are determined also by the Data Protection Act 2018. This gives exemptions from certain GDPR provisions if the personal data is being processed for the special purposes with a view to publication by a person of journalistic, academic, artistic and literary material in the public interest. It also gives exemptions from certain GDPR provisions if the personal data is being processed for archiving, research and statistical purposes. More information can be found here: https://www.gov.uk/government/collections/data-protection-act-2018
Our legitimate interests
Access and control of your personal information
Updating your information
Please ensure you update your personal information or tell us if it changes or is inaccurate. The best contact for this is [email protected] or you can ring 01970 611255 or get in touch via Planet, PO Box 44, Aberystwyth, Ceredigion, SY23 3ZZ.
Withdrawing consent for processing
Where we may rely on your consent to process personal information, you have the right to withdraw that consent at any time. With regard to our e-newsletter, this can be managed through MailChimp settings. Otherwise, please contact us with details of your request. In some instances we may still have an alternative legal basis to continue to process that personal information and we will inform you of that. If you do withdraw consent we may not be able to provide the product or service you have requested.
You may request a copy of your personal information from us. You can also ask us to correct any inaccuracies in your personal information. In some circumstances you may be able to ask us to transfer information you have provided to us to another organisation.
You may also have the right to object, erase, or restrict our processing of your information – for example, where we process personal data because this is in our legitimate interests, you may object to this. We will need to carefully consider your request, as there may be circumstances which require us, or allow us, to continue processing your data.
To exercise any of these rights, please contact us. These rights may be restricted by law, for example we may not be able to provide a copy of your data where the data we hold is also the data of a third party and it is not reasonable to disclose this information.
If you have a comment, concern, suggestion or complaint, please contact us at [email protected] or ring 01970 611255, or get in touch via Planet, PO Box 44, Aberystwyth, Ceredigion, SY23 3ZZ. If you have a complaint and we cannot resolve the matter, you have the right to complain to the Information Commissioner’s Office in the UK https://ico.org.uk/ . Alternatively you may contact the data protection regulator responsible for your country or region.
Data security and third parties
We have put in place security measures to prevent a data breach, i.e. your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. Also, we limit access to your personal data to those employees, agents, contractors, volunteers and other trusted third parties (such as our accountant and website developer and host) who have a legitimate need to know for commercial or legal reasons. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We would not under any circumstances sell your personal data.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Retention of personal information
We will retain your information for as long as necessary for the uses set out in this Policy, or while there is another legitimate reason for doing so. If you ask us to delete your information before that time, we may not be able to do so due to technical, legal, regulatory or contractual constraints. For example, we would need to retain your name and contact details for suppression purposes if you do not want to receive direct marketing from us.
Changes to this policy